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A Local Law to amend the New York city charter, in relation to the acceptance of electronic vouchers.

This bill would require all city agencies, whenever practicable, to develop and implement standards for acceptance of electronic procurement vouchers from city vendors, rather than accepting such vouchers on printed paper. Doing so would enhance agency and vendor relations and promote payment efficiency by reducing the printing burdens on vendors that generate large numbers of procurement vouchers for services. This proposal would also have the added benefit of mitigating paper waste and alleviating its negative impact on the environment.

  • Enacted

History

Oct 17, 2017
City Council
Recved from Mayor by Council
Oct 16, 2017
Mayor
Signed Into Law by Mayor
Oct 16, 2017
Mayor
Hearing Held by Mayor
Sep 27, 2017
City Council
Sent to Mayor by Council
Sep 27, 2017
City Council
Pass
Approved by Council

Affirmative

Absent

Maternity

Sep 26, 2017
Committee on Contracts
Hearing Held by Committee
Sep 26, 2017
Committee on Contracts
Amendment Proposed by Comm
Sep 26, 2017
Committee on Contracts
Amended by Committee
Sep 26, 2017
Committee on Contracts
Pass
Approved by Committee

Affirmative

Conflict

Apr 27, 2017
Committee on Contracts
Hearing Held by Committee
Apr 27, 2017
Committee on Contracts
Laid Over by Committee
Oct 13, 2016
City Council
Referred to Comm by Council
Oct 13, 2016
City Council
Introduced by Council

Int. No. 1292-A

 

By Council Members Constantinides, Rosenthal, Gentile, Williams, Dromm, Salamanca, Garodnick, Vacca, Rodriguez, Levine, Maisel, Cornegy, Cumbo, Espinal, Richards, Torres, Vallone, Van Bramer, Mendez, Lancman, Cohen, Kallos, Johnson, Palma, Chin, Koo, Deutsch, Menchaca and Ulrich

 

A Local Law to amend the New York city charter, in relation to the acceptance of electronic vouchers.

 

Be it enacted by the Council as follows:

 

Section 1. Section 332 of the New York city charter, as amended by local law 20 for the year 2004, is amended to read as follows:

  §   332.  Payments procedure. a. Electronic voucher processing. All city agencies and departments shall, to the extent practicable and consistent with operational and fiscal needs, develop and implement programs to accept vouchers by electronic means.

b.                     The procurement policy board shall promulgate rules for the expeditious processing of payment vouchers by city agencies and departments including (i) the maximum amount of time allowed for the processing and payment of such vouchers from the later of (a) the date such vouchers are received by the agency, or (b) the date on which the goods, services or construction to which the voucher relates have been received and accepted by the agency, (ii) a program for the payment of interest, at a uniform rate, to vendors on vouchers not paid within the maximum amount of time pursuant to clause i of this subdivision, (iii) a process for the allocation and charging of any such interest payments to the budget of the agency responsible for the delay leading to the interest payments and (iv) agency reporting on the promptness of such payments in such form and containing such information as the board shall prescribe. The board shall coordinate and publish such agency prompt payment reports. Such rules shall facilitate the development and implementation of programs pursuant to subdivision a of this section. 

§ 2. This local law takes effect 60 days after it becomes law, except that city agencies and departments may take such measures as are necessary for the implementation of this local law, including the promulgation of rules, before such date.

 

PLS/ARP

LS #8043

9/14/17